Prepare your product brief
Write the product name, use case, target market, expected quantity, material, size, packaging, certification needs and quality standard. Suppliers respond better when your request is specific.
Request quotations the right way
Ask for MOQ, unit price, sample cost, lead time, packaging, Incoterms, payment terms, inspection support and export experience in one structured RFQ.
Validate before you scale
Start with samples, check company identity, review export cases, confirm PI details and arrange inspection before paying the final balance.
Buyer mistakes to avoid
- Choosing the lowest quote before comparing MOQ, lead time, payment terms and inspection support.
- Paying a deposit before the supplier legal name, bank account and PI details are confirmed.
- Using vague product descriptions instead of measurable specifications, packaging requirements and defect limits.
- Leaving inspection, shipping terms or after-sales support to be discussed after production is finished.
Practical checklist
- Confirm the supplier legal name and payment account before deposit.
- Write product, packaging, inspection and shipping requirements clearly.
- Keep samples, PI, messages and inspection evidence in one order file.
- Use independent support when quality, logistics or communication risk is high.
FAQ
Should I start with Alibaba, 1688, trade fairs or an agent?
It depends on order size, product complexity and your China experience. First-time buyers often start with easier communication channels, then use agents or fairs for deeper sourcing.
Is the lowest China supplier quote usually the best choice?
No. Compare price with MOQ, lead time, payment terms, inspection support, sample quality and communication reliability.
What should I do before paying a deposit?
Verify the supplier identity, review the proforma invoice, confirm product details, check payment account ownership and agree on inspection terms.